Guidance

Download a copy of the Guidance for making an entry

Entries Open: 7 February 2018
Entries Close: 8 March 2018
Shortlists for general categories announced: April 2018
Awards dinner – winners will be announced: 18 May 2018, The IET, Savoy Place, London

Checklist for General Entries

1. Getting Started

Update your browser to the latest version before using the online system.
For Internet Explorer you use windows update.
For Firefox select ‘Help’ and then ‘About Firefox’. It will then search and let you know if an update is available and give you the option to install.
For Chrome open Chrome, at the top right, click More. Click Update Google Chrome. If you don't see this button, you're on the latest version.
Other browser specific information can be found online.


Add the following email addresses to your safe senders list to avoid any communications being marked as spam: no-reply@theregionalpressawards.org.uk and admin@regionalpressawards.org.uk

2. Registration

Click on the register button and choose to follow either the INDIVIDUAL or ADMINISTRATOR route for registration. It may take a while for your photo to be uploaded so please be patient. Please note that this photo is the one we will use if you are shortlisted so please make sure you are happy with it. It will need to be a head and shoulders shot at least 2000 pixels wide.

Please check that you have received confirmation of your registration and your log in details in your email program. The email subject line will be ‘PressAwards.org.uk application complete’.
At any time after registering you can update your details if you need to.

3. Entries

The following information will be required for each item submitted:

Paper item appeared in
Date
Headline
Supply copy as PDF: Maximum file size 5 MB

You can submit up to three examples of your work to support each entry and URL's.

For photographic categories: Provide the original images in JPG format AS WELL as PDFs showing how it was used in publication.

For entries that appeared in digital format only please submit up to three URLs in the supporting URL fields within the entry form. All entries will require at least one PDF or JPEG uploaded to comply with the rules (i.e. a screengrab or graphic to represent the entry if shortlisted.)

Prepare a supporting statement (maximum 300 words), explaining the significance of the work and how it was obtained/produced. This can be cut and pasted into your online entry form.

If there any outstanding legal issues or complaints to IPSO regarding your entry you must declare it on the entry form.

For Supplement of the Year only - In addition to submitting an online entry (uploading up to three PDFs and providing a supporting statement of up to 300 words), please also supply SIX hard copies of TWO editions of the Regular Supplement or SIX hard copies of a Special Supplement . 

For Newspaper of the Year categories  - In addition to submitting an online entry (uploading up to three PDFs and providing a supporting statement of up to 300 words), please also supply ONE hard copy of THREE editions of the paper.

Please include the entry reference number (found on your account home page next to your submitted entry), your name, sponsoring paper and the email address associated with your registration with all copies sent by post. 

These should be posted to:

The Regional Press Awards
Society of Editors
University Centre
Mill Lane
Cambridge
CB2 1RU

to arrive on or before 15 March 2018.

If there are any unresolved legal issues or complaints to the Independent Press Standards Organisation or the paper or digital platform regarding your entry you must declare it on the entry form for the information of the judges.
You will need to have your entry approved by your Editor and provide a purchase order number or pay online. Entries paid by entering a purchase order number will be invoiced on or shortly after March 8. Early payment would be appreciated.

Notes for Individuals (people submitting entries of their work or for one team)

Logging in
Enter your email address and password in the log in screen to access your Account Homepage. As you make entries you will begin to see that a record of your activity appears on this page so you can keep track of entries you have submitted and are in the process of completing.

Submitting Entries
Click ‘Submit an Entry’ from your Account Home Page.

Fill in the fields as indicated. Note, if your sponsoring paper isn’t listed please choose ‘Other’ from the sponsoring paper drop down list and enter the name of your paper in the field labelled ‘Other’.

If you have completed all the fields in this form scroll down and click the button ‘Save and move on to upload supporting files’ or ‘Save and come back later’. This will either step you forward to a form where you can upload your supporting files for that entry, or save your entry in progress and return you to your account homepage (depending which option you chose).

Enter the information for your first supporting item i.e. the paper or platform it appeared in, the date and the headline text. Browse to your associated file and click the ‘Upload File’ button. Please be patient while your file uploads. You can repeat this process for up to three supporting items per entry (six for visual categories). Once all your supporting items have been uploaded you can save.
PDFs must be no more than 6 pages in total. (PDFs uploaded that exceed this limit will be automatically withdrawn).

Completing Unfinished Entries
Entries in Progress can be edited from your account homepage. Click on the ‘Edit’ link for the entry you want to complete you can continue where you left off.

Notes for Administrators (people submitting entries for a number of associated registrants i.e. multiple entrants)

Logging in
Enter your email address and password in the log in screen to access your Account Homepage.

Once logged in you can begin to add associated registrants (those people or teams for whom you may want to make entries). For each associated registrant you will need to upload a profile picture at least 2000 pixels wide. This will be the one that is used if shortlisted so please make sure they are happy with it. As you make entries you will begin to see that a record of your activity appears on this page so you can keep track of entries you have submitted and are in the process of completing.

Submitting Entries (as an Administrator for a number of registrants)
Select the Registrant for whom you wish to make an entry and click on the corresponding ‘Submit an Entry’ link. Fill in the fields as indicated.

If you have completed all the fields in this form scroll down and click the button ‘Save and move on to upload supporting files’. This will step you forward to a form where you can upload your supporting files for that entry. Please note, all entries will require at least one PDF or JPEG uploaded to comply with the rules even if published on a digital only platform.

Enter the information for your first supporting item i.e. the paper or platform it appeared in, the date and the headline text. Browse to your associated file and click the ‘Upload File’ button. Please be patient while your file uploads. You can repeat this process for up to three supporting items per entry (six for visual categories). Once all your supporting items have been uploaded you can save.
PDFs must be no more than 6 pages in total. (PDFs uploaded that exceed this limit will be automatically withdrawn).

Completing Unfinished Entries
Entries in Progress can be edited from your account. Click on the ‘Edit’ link for the entry you want to complete you can continue where you left off.

You can log in and check the status of all of your entries for all your associated registrants and submit additional entries anytime up until the closing date. 

Entering the Newspaper of the Year Categories

Weekly Newspaper ABOVE 15,000
Weekly Newspaper BELOW 15,000
Daily/Sunday Newspaper ABOVE 20,000
Daily/Sunday Newspaper BELOW 20,000

In addition to submitting an online entry (uploading up to three PDFs and providing a supporting statement of up to 300 words), please also supply one hard copy of three editions of the paper to the following address:

The Regional Press Awards
Society of Editors
University Centre
Mill Lane
Cambridge
CB2 1RU
 

Copies must arrive on or before 15 March 2018. Please include the entry reference number (found on your account home page next to your submitted entry), category applied for, your name, sponsoring paper and the email address associated with your registration with all copies sent by post.

Payment Options

Entry fee is £30 (£25 plus VAT) per entry.

Fees must be received in full by 8 March 2018 or on receipt of invoice(s) being issued. Fees not received will render the entry ineligible. The entry fee is non-refundable.

Paying Online by Debit/Credit Card
If you have selected the ‘Save and pay online’ option you will be taken to a screen which confirms the fee due. Please click the ‘Pay Online’ button. This will transfer you to the WorldPay secure online payment system.

You can also choose to pay for all pending entries in one transaction from your account homepage. Simply click ‘Complete & Pay for ALL online’ which will redirect you to the WorldPay secure online payment system.
Please ensure you are happy with all entries in progress before submitting payment!

Paying by Purchase Order
If you want to pay by P.O please send an email to admin@regionalpressawards.org.uk providing a PO number and maximum figure so that we can set this up. Please also include the name and email address of the person who should receive the invoice.

When making an entry and opting for this method of payment please enter your purchase order number in the screen that appears and click the ‘Pay by PO’ button. You can repeat this process for all entries that will be paid by purchase order.

You can also choose to apply one PO number to all pending entries. Simply click ‘Complete & Pay for by Purchase Order’ which will redirect you to a form to enter one PO number for all entries in progress.
Please ensure you are happy with all entries in progress before submitting a PO number!

The invoice will be sent for the attention of the editor you named in your submission, at the paper authorising your entry. Invoices will be issued shortly after the closing date for entries 8 March 2018. Payment will be due immediately.

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